Thursday, 14 December 2023 11:56

Why and How MS office?

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 Why and How MS office?


          Today, the praise of MS Office or Microsoft Office software cannot be finished. It is so widely used in any office-court, business organization, or even personal need that there is no doubt that without this word processor software, the whole world will become obsolete. MS office software is also called word processor software.


Microsoft Office software is commercial software. There is also another software open source that is completely free! That is Apache Open Office. This word processor software also performs great. If you don't use it, you won't understand. In fact, we, the general users, know Microsoft Office software better. The Microsoft Office software package includes Word, Excel spreadsheet, PowerPoint, Access, Outlook. Each of these features is so important that it's hard to say. Needless to say, each of these software works is so simple, beautiful and enjoyable.


Download link from MS Word Online:

Download Apache Open Office Online Download Link:


First we need to know:

What is the title bar?


Answer: After opening the office software, the bar at the top where the "initial name" of a document appears is called the title bar.

  • Then you need to know what the menu bar is?


Answer: The second bar that says Home, Insert, Page Layout, Reference etc. is the menu bar.

  • Then you need to know what a toolbar is?


Answer: The bar below the menu bar with small icons or icons is called toolbar. Selecting any tool with the mouse, its option or function is displayed here and changes.

What is that taskbar?


Answer: The taskbar is the bar at the bottom of the software Windows is called the taskbar.

Keyboard Shortcuts, Microsoft Word


 Keyboard Shortcuts Result in Microsoft Word


CTRL and A Selects all in the current document.

CTRL and B Bold text.

CTRL and C Copies the item or text to the Clipboard and can be pasted using CTRL and V.

CTRL and D Displays the Font dialogue box.

CTRL and E Centre Alignment.

CTRL and F Displays the Find dialog box, to search the current document.

CTRL and G Displays the Go to dialog box, to go to a specific location in the current document.

CTRL and H Displays the Replace dialogue box.

CTRL and I Italic text.

CTRL and J Full Justification.

CTRL and K Create Hyperlink

CTRL and L Left Alignment

CTRL and M Tab

CTRL and N Creates a new document.

CTRL and O Displays the Open File dialogue box.

CTRL and P Displays the Print dialog box.

CTRL and R Right Alignment.

CTRL and S Displays the Save dialog box.

CTRL and U Underline text

CTRL and V Pastes the copied item or text from the Clipboard into the current position in the document.

CTRL and X Cuts the item or text selected to the Clipboard.

CTRL and Y Redo the last undone action.

CTRL and Z Undoes the last action.

CTRL and ENTER Insert Page Break.

CTRL and F2 Show Print preview.

CTRL and F4 Closes the active document window.

CTRL and F6 Open the next document window.

F1 key Get help or use the Office assistant.

SHIFT and F1 Key Context sensitive help.

F2 Key Move text or image.

SHIFT and F2 Key Copy Text.

F3 Key Insert an autotext entry.

SHIFT and F3 Key Change the case of the selected text.

F4 Key Perform last action again.

SHIFT and F4 Key Perform a Find or Go to action again.

F5 Key Displays the Go to dialogue box, from here you can also Find and Replace.

SHIFT and F5 Key Move to a previous revision.

F6 Key Go to the next frame or pane.

SHIFT and F6 Key Go to the previous frame or pane.

F7 Key Launch the Spell checker.

SHIFT and F7 Key Launch the Thesaurus.

F8 Key Extend the current selection.

SHIFT and F8 Key Shrink the current selection.

F9 Key Update the selected fields.

SHIFT and F9 Key Switch between a field code and its result.

F10 Key Activate the menu bar.

SHIFT and F10 Key Display a Shortcut Menu. Same as right clicking.

F11 Key Go to the next field.

SHIFT and F11 Key Go to the previous field.

F12 Key Save file As, equivalent to tools menu.

SHIFT and F12 Key Save document, equivalent to tools menu    




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